The following guidelines are intended for awardees of the IBS Grants. These guidelines describe the general guidelines of the award, the financial support, gives specific details about administrative procedures and reporting requirements, and guidelines for conducting meetings/events.
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The host institute must confirm in writing to IndiaBioscience that the awardee holds a salaried position at a government, educational, or not-for- profit research institution.
A.2 Funds and Duration
A maximum of INR 1 lakh is granted to the awardee over a period of one year.
B. Payment of Funds
A maximum of INR 1 lakh is granted to the awardee over a period of one year. The first payment (70% of total) is transferred at the beginning of the grant. The second payment (30% of total) will be made upon receipt and evaluation of the financial report.
B.2 Beneficiary of funds
It is mandatory that grant funds will be administered through the host institution and that the funds be managed by the awardee.
B.3 Records on Expenditure
Exact amounts (not rounded figures) must be used when completing the financial report.
Statements of expenses, receipts, vouchers, etc., should not be submitted with the report. However, these documents must be kept on file by the awardee or the host institution for at least two years after the award is completed, as they may be requested by IndiaBioscience for internal or financial audit purposes.
B.4 No-cost extension
A no-cost extension of up to 3 months can be granted at the end of the grant period to use the remaining funds. Awardees must contact the IndiaBioscience office before the end of the grant period.
B.5 Grant renewal
Subject to the performance and impact of the initiative, IBS may decide to renew the grant for a period of one more year (however this is subject to availability of funds).
C.1 Work report
A report must be submitted within 2 weeks upon completion of 6 months from the award date.
At the end of the grant period, a final report on the project and a financial report must be submitted within one month of the end of the grant or at the end of no-cost extension period.
C.2 Financial Report
The financial report due at the end of the award period should state all expenses paid with the IBS grant. This information is critical for us to ensure the appropriate use of the funds, and is subject to audit.
The report must be signed by the awardee and the official at the host institution responsible for the financial administration of the award. Estimated costs cannot be included in the financial report; the exact expenditure paid must be indicated. The original, signed report must be submitted to IndiaBioscience within one month of the end of the grant period. 30% of the grant amount will be released upon the receipt and evaluation of the above.
Expenditures related to the grants are only allowed during the period of tenure of the grant and the no-cost extension (if applicable). Unused funds will be considered as unspent and must be reimbursed to IndiaBioscience.
IndiaBioscience may suspend payments or require reimbursement of all, or part of the grant if any of the reports are missing (or untimely submitted), or if ineligible expenses or false accounting statements are submitted.
D. Outreach Meetings and Events
All meetings and events hosted under the aegis of the IndiaBioscience Outreach Grants must be inclusive and impartial. The organizer must ensure that all interactions are professional and respectful. Organizers, attendees, speakers etc must abide by our Code of Conduct.
E. Final Resource
We would be happy to host the resource generated under the aegis of this grant on the IndiaBioscience website for wider reach and benefit. Any content generated will fall under the Creative Commons License“Attribution – NonCommercial – NonDerivative” in order to allow non-commercial entities to use the content freely and easily. (Please refer to the terms page on IndiaBioscience website)