The following guidelines are intended for awardees of the IndiaBioscience Outreach Grants. These guidelines describe the general guidelines of the award, the financial support, specific details about administrative procedures and reporting requirements, and guidelines for conducting meetings/​events.

In case of any query, please write to us at applications@​indiabioscience.​org

A.General Guidelines

A.1 Condition

The host institute must confirm in writing to IndiaBioscience that the awardee holds a salaried position at a government, educational, or not-for-profit research institution.

A.2 Funds and Duration

A maximum of INR 1 lakh is granted to the awardee over a period of one year. [Round 1 Grant]

A maximum of INR 1.5 lakh is granted to the awardee over a period of one year. [Round 2 Grant]

B. Payment of Funds

B.1 Installments

A maximum of INR 1 lakh (Round 1 Grant)/ INR 1.5 (Round 2 Grant) is granted to the awardee over a period of one year. The first payment is transferred at the beginning of the grant. The second payment will be made upon approval of the report shared by the awardee.

B.2 Beneficiary of funds

It is mandatory that grant funds will be administered through the host institution and that the funds be managed by the awardee.

B.3 Records on Expenditure

Exact amounts (not rounded figures) must be used when completing the financial report.

Statements of expenses, receipts, vouchers, etc. should not be submitted with the report. However, these documents must be kept on file by the awardee or the host institution for at least two years after the award is completed, as they may be requested by IndiaBioscience for internal or financial audit purposes.

B.4 No-cost extension

A no-cost extension of up to 3 months can be granted at the end of the grant period to use the remaining funds. Awardees must contact the IndiaBioscience office 2 months before the end of the grant period.

C. Reports

C.1 Work report

A report must be submitted within 2 weeks upon completion of 6 months from the award date. The second payment will be released once the report is approved by the IndiaBioscience board.

At the end of the grant period, a final report on the project and a financial report must be submitted within one month of the end of the grant or at the end of no-cost extension period.

C.2 Financial Report

The financial report due at the end of the award period should state all expenses paid with the IBS grant. This information is critical for us to ensure the appropriate use of the funds and is subject to audit.

The report must be signed by the awardee and the official at the host institution responsible for the financial administration of the award. Estimated costs cannot be included in the financial report; the exact expenditure paid must be indicated. The original, signed report must be submitted to IndiaBioscience within one month of the end of the grant period.

Expenditures related to the grants are only allowed during the period of tenure of the grant and the no-cost extension (if applicable). Unused funds will be considered as unspent and must be reimbursed to IndiaBioscience.

IndiaBioscience may suspend payments or require reimbursement of all, or part of the grant if any of the reports are missing (or untimely submitted), or if ineligible expenses or false accounting statements are submitted.

D. Outreach Meetings and Events

All meetings and events hosted under the aegis of the IndiaBioscience Outreach Grants must be inclusive and impartial. The organizer must ensure that all interactions are professional and respectful. Organizers, attendees, speakers etc. must abide by our Code of Conduct.